The Township Clerk is responsible for Legislative, Council, and Planning Services.
The Clerk is a statutory position prescribed by Section 228(1) of the Municipal Act whose duty is:
- To record, without note or comment, all resolutions, decisions and other proceedings of the council;
- If required by any member present at a vote, to record the name and vote of every member voting on any matter or question;
- To keep the originals or copies of all by-laws and of all minutes of the proceedings of the council;
- To perform the other duties required under the Municipal Act or under any other Act; and
- To perform such other duties as are assigned by the municipality.
The primary roles and responsibilities of this department include, but are not limited to:
- Preparation of Council and Committee agenda packages and supporting documents.
- Attendance at meetings of Council and Committees requiring the taking of minutes and giving of advice on procedural matters.
- Communication of Council decisions and directives.
- Ensuring compliance with Legislation as it relates to Council and Committee processes and access to municipal records (MFIPPA).
- The implementation and administration of the Open Government Program.
- Administration of Marriage and Lottery Licensing for the Township.
- Conduct and administer the Municipal and School Board Elections.
- Providing an effective records management system for the Corporation.
- Maintaining Vital Statistics Registration for the Township.
